Contribute to logistical planning and execution for the conference + key touchpoints, including venue coordination, speaker travel, and on-site event management.
Responsibilities & Expectations
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Support the Co-Vice-Presidents, Conference, in organizing and executing all pre-conference events
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Maintain a positive relationship with venue representatives that can be carried forward to consecutive years of the UBC Imprint Conference
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Help facilitate transportation for speakers to and from the conference, including flight and hotel reservations
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Create detailed footstepping documents and delegate responsibilities to the team for pre-conference events and conference day
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Support tabling, food, scheduling, outreach, and attendee management across conference touchpoints
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Lead conference day planning and operations
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Attend mandatory scheduled meetings
Qualifications
- Strong willingness to learn, professionalism and interpersonal communication skills
- Passion for organization and remains calm under pressure
- Ability to work both independently and in a team environment
- Previous experience working in a team is an asset
Learning Outcomes
- Ability to plan large-scale professional events
- Organizational skills and ability to delegate work
- Analytical and problem-solving skills
- Professional communications and negotiation skills
- Strong leadership and team management capabilities
Time Commitment
- 5 to 7 hours per week with additional time around events
- Must not be on exchange/away for co-op during the 2026/2027 academic year
- A one-page resume outlining your most relevant experiences
- A one-page cover letter
- Any supplemental materials you would like the Hiring Committee to review along with your application
