Position Summary:
The Traveling Field Accounting Administrator rovides administrative support services in a fast paced and detailed environment to the Site Manager and management team as required in an efficient, timely, and professional manner for day-to-day business activities at site.
Technical/Functional Responsibilities:
• Prepares and processes project-related payables and receivables
• Administers timekeeping and payroll records and processing
• Maintains and monitors employee Swipe Card, time clock, or sign-in systems
• Inputs and balances daily timesheets
• Research and resolve all reconciliation discrepancies between our system and customers
• Ensure invoice accuracy
• Proactive in getting customer approvals for all 3rd party systems and/or signed invoices
• Maintains employee force reports
• Accounts Payable, process invoices and expenses
• Receives, verifies, processes, and forwards unemployment insurance claim forms to appropriate employment representative
• Responds to employment verifications requests in accordance with company policy
• Maintains weekly payroll files
• Documents and maintains weekly/monthly reports as required by the Site Manager
• Handles highly confidential, sensitive and/or critical information, files, records, and reports
• Other duties as directed by Supervision
Qualifications:
• Willing to Travel 90% time of the time
• Minimum 2 years industrial construction/maintenance industry experience; preferred
• Excellent communication, interpersonal, organization and problem-solving skills
• Good organization and time management skills
• Intermediate computer skills – Excel, Word, Outlook
• Ability to multitask
• The ability to meet strict deadlines
• Flexibility to work overtime to meet deadlines
The Traveling Field Accounting Administrator rovides administrative support services in a fast paced and detailed environment to the Site Manager and management team as required in an efficient, timely, and professional manner for day-to-day business activities at site.
Technical/Functional Responsibilities:
• Prepares and processes project-related payables and receivables
• Administers timekeeping and payroll records and processing
• Maintains and monitors employee Swipe Card, time clock, or sign-in systems
• Inputs and balances daily timesheets
• Research and resolve all reconciliation discrepancies between our system and customers
• Ensure invoice accuracy
• Proactive in getting customer approvals for all 3rd party systems and/or signed invoices
• Maintains employee force reports
• Accounts Payable, process invoices and expenses
• Receives, verifies, processes, and forwards unemployment insurance claim forms to appropriate employment representative
• Responds to employment verifications requests in accordance with company policy
• Maintains weekly payroll files
• Documents and maintains weekly/monthly reports as required by the Site Manager
• Handles highly confidential, sensitive and/or critical information, files, records, and reports
• Other duties as directed by Supervision
Qualifications:
• Willing to Travel 90% time of the time
• Minimum 2 years industrial construction/maintenance industry experience; preferred
• Excellent communication, interpersonal, organization and problem-solving skills
• Good organization and time management skills
• Intermediate computer skills – Excel, Word, Outlook
• Ability to multitask
• The ability to meet strict deadlines
• Flexibility to work overtime to meet deadlines
