The Finance Specialist is responsible for the timely and accurate processing of bi-weekly payroll across multiple affiliated organizations within The Royal Ottawa Health Care Group.
Key Responsibilities
- Process bi-weekly payroll and generate and distribute payroll outputs.
- Action HR-related payroll transactions.
- Ensure accurate application of collective agreements and organizational policies.
- Calculate and process payments.
- Audit payroll data to ensure accuracy and compliance with legislation and internal policies.
- Maintain payroll documentation and complete required external reporting (e.g., Service Canada forms).
- Maintain records for employee benefit payments, including prepayments and arrears, and prepare related reconciliations and agreements.
- Complete pension documentation and audit contributions for accuracy.
- Prepare benefit billings, remittances to insurers, and annual benefit estimates for employees on leave or retirees.
- Reconcile payroll-related general ledger accounts and analyze variances.
- Prepare and enter monthly journal entries, accruals, invoice reallocations, and adjustments.
- Process payroll remittances and invoices for payment.
- Maintain internal finance resources and ensure availability of required payroll forms and supplies
Qualifications
- OSSD(or equivalent) completed plus 2 year of community college diploma with an accounting major or equivalent education and experience.
- We require a minimum of 2 years of payroll experience, with a preference for 3 years.
- Payroll Compliance Practitioner Certification mandatory.
- Knowledge of government legislation pertaining to payroll
- Experience with year-end processes and pension reconciliations
- Experience with payroll/time management systems
- Good office administration and organizational skills
- Excellent communication and customer service skills
- Proficient in Microsoft Office programs and other industry software packages
- Typing speed 35 net words per minute minimum
- Flexible with the ability to work under pressure and meet deadlines
- Ability to be discreet and maintain confidentiality
- Ability to work independently without close supervision
Language Requirements
English level A- is mandatory in oral expression, comprehension, reading & writing. Bilingual (French/English) is considered a strong asset
