Status: Permanent, full time
Schedule: Monday to Friday 9:00am to 5:00pm
Workplace : 334 Park Ave E, Brandon, MB R7A 7A7
Position Summary
The Brandon Office Lead is responsible for supporting the day-to-day coordination of Sollio and IVS activities at the Brandon location. This role helps ensure the office, warehouse, events, contractors, administrative processes, and customer-facing activities are managed effectively, while providing reliable support to staff and maintaining business continuity during absences, holidays, and peak activity periods.
Key Responsibilities
• Oversee Brandon office activities for Sollio and IVS to ensure the location operates efficiently, professionally, and in alignment with business expectations.
• Act as petty cash holder and reviewer, ensuring proper documentation, accuracy, and accountability.
• Monitor warehouse activity and support warehouse staff to help maintain proper stock levels, inventory rotation, and orderly storage practices.
• Coordinate property and lot maintenance, including lawn care, cleaning, gravel, snow removal, contractor scheduling, and other required site services.
• Organize and coordinate contractors for maintenance, repairs, service work, and other facility-related requirements.
• Support Occupational Health and Safety requirements, including preparation for and participation in OHS audits.
Event Planning and Sales Support
• Coordinate Brandon-area events with management support, including Hog Days, Ag Show, IVS events, the Winter Fair, and other regional activities.
• Book event venues, lunches, suppers, and related arrangements as required.
• Coordinate booth supplies, giveaways, swag, booth backdrops, and other event materials.
• Review event processes, outcomes, and proposed improvements with management to support continuous improvement.
Administrative and Financial Support
• Complete IVS and Sollio bank deposits accurately and on time.
• Process monthly credit card charges and complete debit batch reporting as required.
• Mail or email IVS customer statements.
• Send invoices to the appropriate contacts for payment processing.
• Assist with IVS and Sollio month-end tasks.
• Review and complete IVS special pricing with Jeff Ross.
• Review IVS sales orders requiring scripts and support follow-up as needed.
Staff Support and Business Continuity
• Provide day-to-day support to staff and remain available to assist when team members are on holidays or out of the office.
• Coordinate and cover holiday requests to help ensure there is no disruption to business operations.
• Support the weekly Sollio order process.
• Assist with IVS store ordering, receiving, and related inventory activities.
• Maintain and review IVS inventory records and expiry logs.
• Manage courtesy vehicle coordination and related administrative requirements.
• All other duties as assigned.
Qualifications
Office administration experience.
Customer service experience.
Warehouse experience is considered an asset.
Experience in agriculture or livestock production is considered an asset.
Some supervisory or leadership experience is preferred.
Strong organizational skills and the ability to coordinate operations effectively.
