Project Management Specialist

SStantec's Management & Technology Consulting team is seeking a hands-on, Canada-based Project Delivery & Consulting Specialist to help utilities, local governments, infrastructure owners, and other capital-intensive organizations in the United States (U.S.) and Canada plan, organize, manage, and deliver projects across a range of consulting, technology, infrastructure, operational improvement, and asset management assignments.

This external client-facing position is centered on practical project execution and delivery, with a strategic expectation to help expand, grow, and deliver strategic consulting services for Canadian and U.S. clients. The successful candidate will take ownership of day-to-day project delivery, including scope management, task planning, schedule coordination, budget tracking, risk and issue management, quality reviews, client communications, team coordination, meeting facilitation, action item follow-up, and deliverable completion. The role may support asset management advisory, lifecycle planning, data analysis, business process improvement, EAM/CMMS strategy, stakeholder engagement, implementation, organizational assessments, technology enablement, capital planning, program management, and other management consulting assignments.

The Project Delivery & Consulting Specialist will lead or support multidisciplinary engagements across water, wastewater, transportation, facilities, energy, industrial, and other infrastructure sectors in both U.S. and Canadian markets. Assignments may include developing work plans, coordinating staff and subject matter experts, maintaining schedules and budgets, preparing agendas and meeting notes, tracking decisions and action items, managing risks and changes, overseeing quality reviews, and supporting implementation of strategies, policies, process improvements, data governance enhancements, technology initiatives, capital and maintenance plans, service delivery improvements, and asset management programs.

The ideal candidate is a practical, organized, and responsive project manager who enjoys driving work forward, coordinating multidisciplinary teams, maintaining accountability, managing client expectations, communicating clearly, resolving issues, and ensuring that strategies and recommendations are translated into usable tools, implemented processes, and completed deliverables.

This position is intended to strengthen delivery capacity across Stantec’s North American consulting practice by adding Canadian project management presence, supporting active U.S. engagements, building relationships with Canadian teams and clients, helping identify and shape new opportunities, supporting pursuits, and converting Canadian market opportunities into successfully delivered projects across asset management, technology, operational improvement, infrastructure planning, and related advisory services.

Your Key Responsibilities

• Serve in an external client-facing consulting role and build trusted relationships with utility, government, infrastructure, facility, developer, and industrial clients.
• Support active U.S. project management and consulting engagements while developing the relationships, market understanding, delivery approaches, and client confidence needed to grow similar work across Canada.
• Develop project work plans, delivery approaches, governance routines, assessment plans, strategic planning activities, workshops, performance measure development, and improvement roadmap tasks across asset management, technology, process improvement, organizational assessment, program delivery, and related consulting assignments.
• Plan and facilitate executive interviews, stakeholder workshops, discovery sessions, field and operational discussions, and cross-functional working sessions to understand client needs and build alignment.
• Coordinate assessments of project delivery, organizational, operational, technology, data, governance, risk, finance, asset management, capital planning, and implementation capabilities, including tracking information requests, interview findings, workshop outcomes, and follow-up actions.
• Apply recognized asset management principles and standards, including ISO 55000 and relevant industry guidance, to develop solutions appropriate to each client’s objectives and operating environment.
• Prepare clear, decision-ready recommendations and deliverables for executives, governing bodies, technical teams, operations staff, regulators, agencies, and other stakeholders.
• Develop or evaluate asset inventories, classification structures, asset hierarchies, data standards, condition rating approaches, and asset information requirements.
• Lead or support condition, performance, criticality, likelihood-of-failure, consequence-of-failure, and risk analyses to inform maintenance, rehabilitation, replacement, and renewal decisions.
• Develop lifecycle management strategies that consider service, risk, cost, performance, resilience, sustainability, and practical delivery constraints.
• Integrate asset management analysis with capital improvement planning, renewal and replacement programs, maintenance strategies, financial forecasts, and funding priorities.
• Use asset and operational data to develop scenarios, decision criteria, prioritization models, dashboards, KPIs, and business cases that support transparent investment decisions.
• Evaluate repair, refurbish, replace, and defer alternatives and communicate the implications of each option to technical and non-technical audiences.
• Assess and improve asset lifecycle business processes, including asset handover, inspections, preventive and corrective maintenance, work planning and scheduling, inventory, failure reporting, and capital delivery.
• Support EAM and CMMS planning, selection, implementation, optimization, and adoption, including requirements definition, asset hierarchy design, data readiness, work process development, KPI design, testing, training, and post-implementation support.
• Advise clients on asset data governance, data quality, ownership, stewardship, integration, and reporting to improve confidence in asset information and support data-based decision-making.
• Analyze large asset, condition, performance, work history, cost, and financial datasets using appropriate tools and methods.
• Create process maps, future-state workflows, decision frameworks, data models, dashboards, guidance documents, and practical tools that enable implementation and sustained use.
• Apply structured change management practices to engage stakeholders, assess impacts, address resistance, support readiness, and reinforce new asset management practices and systems.
• Lead or support requirements gathering, business process documentation, functional and technical requirements, data migration and integration planning, user acceptance and end-to-end testing, training development, rollout planning, and go-live readiness.
• Serve as the day-to-day project manager or workstream lead for client assignments, moving work from initiation and planning through execution, monitoring, control, implementation, transition, and closeout.
• Build and manage project scopes, work breakdown structures, task lists, schedules, budgets, staffing plans, deliverable registers, quality review plans, risk and issue logs, decision logs, change controls, and communication plans.
• Lead recurring project meetings, prepare agendas and meeting notes, confirm decisions, assign and track action items, maintain accountability across the team, and follow up with clients, partners, vendors, and internal project staff.
• Monitor project progress against scope, schedule, budget, and quality expectations; identify variances early; recommend corrective actions; and help keep project delivery on track.
• Resolve day-to-day delivery issues where possible and proactively elevate risks, dependencies, scope changes, resource constraints, client decisions, and quality concerns that require project leadership attention.
• Prepare clear project status reports, budget updates, action registers, change logs, readiness trackers, client communications, and delivery dashboards that support transparency and timely decision-making.
• Support successful delivery by coordinating internal quality reviews, incorporating comments, finalizing deliverables, documenting lessons learned, and confirming closeout requirements are completed.
• Support Canadian business development by helping identify target clients, understand utility and infrastructure market needs, define client problems, and translate project management, technology, operational improvement, asset management, and infrastructure planning challenges into compelling, practical consulting solutions.
• Lead or contribute to Canadian and U.S. requests for qualifications, requests for proposals, presentations, demonstrations, statements of work, scopes, schedules, budgets, staffing plans, pricing inputs, and other pursuit materials.
• Maintain and grow client relationships, particularly in Canada, by supporting account planning, participating in client meetings, following up on leads, identifying near-term opportunities, and connecting client needs with MTC and broader Stantec capabilities.
• Help build the Canadian consulting pipeline by collaborating with Canadian business leaders, local account managers, technical teams, and Stantec’s broader North American practice to identify prospects, qualify opportunities, position services, and develop win strategies across asset management, technology, operational improvement, infrastructure planning, and related advisory work.
• Contribute to Canadian market visibility through targeted outreach, client presentations, lunch-and-learns, conferences, speaking engagements, professional association involvement, thought leadership, and industry stewardship activities.
• Adapt proven U.S. project delivery approaches, tools, case studies, and qualifications to Canadian client needs, procurement expectations, regulatory environments, funding programs, and local market conditions.
• Support pursuit capture and proposal development by preparing client-ready project descriptions, resumes, approach narratives, differentiators, value propositions, fee assumptions, schedules, and presentation materials for Canadian opportunities.
• Track Canadian business development activity, including target accounts, opportunity status, next steps, pursuit responsibilities, client follow-ups, and lessons learned, to help create an organized and repeatable approach to market growth.
• Use delivery performance on U.S. projects to develop credibility, transferable qualifications, and internal confidence that support expansion of asset management and project management services in Canada.
• Monitor asset management, maintenance, operations, digital, and technology trends and incorporate relevant practices into client solutions and service offerings.
• Contribute to the development and refinement of Canadian project management methods, tools, training, value propositions, service offerings, and go-to-market strategies in coordination with Stantec’s broader North American practice.
• Contribute to a collaborative team culture, work closely with and support other teams as needed for project delivery and client relationships, and willingly take on additional responsibility when needed for the success of the team and its clients.
• Share knowledge, tools, research, and lessons learned across the MTC team and support integration with complementary technical and consulting practices.
• Work effectively with geographically dispersed teams across multiple offices, business lines, and industries.
• Coordinate effectively with U.S. and Canadian project teams, balancing remote collaboration, cross-border delivery expectations, client responsiveness, and consistent use of Stantec project management and quality practices.
• Demonstrate authenticity, intellectual curiosity, sound judgment, a strong work ethic, and a practical, solutions-oriented approach.

Your Capabilities & Credentials:

• Strong project management and consulting skills, with the ability to organize multidisciplinary work, manage scope, schedule, budget, quality, risks, client expectations, and deliverables across a variety of advisory and implementation assignments.
• Knowledge of asset management principles, lifecycle management, risk-based decision-making, levels of service, performance management, and capital and maintenance planning is preferred and will be applied as part of a broader project management and consulting delivery role.
• Experience in management consulting, professional services, engineering consulting, utility advisory, or a related external client-facing environment.
• Demonstrated hands-on project management capability, including experience developing project plans, managing scope and change, coordinating teams, leading meetings, tracking action items, monitoring schedules, controlling budgets, communicating status, managing risks and issues, and delivering high-quality client work products.
• Experience with asset management standards and industry practices such as ISO 55000, the Institute of Asset Management, the Society for Maintenance and Reliability Professionals, Uptime Elements, or IPWEA guidance.
• Knowledge of EAM and CMMS business processes, implementation, optimization, asset hierarchy design, work management, and KPI development.
• Strong analytical and problem-solving skills, including experience acquiring, organizing, validating, and analyzing large asset-related datasets.
• Ability to connect technical, operational, financial, organizational, data, and technology considerations and translate them into implementable recommendations.
• Excellent written and verbal communication, presentation, facilitation, and interpersonal skills, including the ability to explain complex project, operational, technology, data, organizational, financial, and asset management concepts to technical and non-technical audiences.
• Ability to translate business and technical needs into clear requirements, process maps, implementation plans, testing materials, training content, operating procedures, and decision-ready recommendations.
• Experience preparing executive-ready reports, presentations, strategies, roadmaps, dashboards, business cases, and other client deliverables subject to public or senior-level review.
• Ability to manage multiple active assignments, competing deadlines, client expectations, internal contributors, budgets, and delivery commitments while maintaining responsiveness, organization, accountability, quality, and attention to detail.
• Strong initiative and judgment, with the ability to work independently with limited oversight and contribute effectively within a multidisciplinary team.
• Ability to work across U.S. and Canadian teams and clients, including awareness of differences in utility governance, procurement practices, regulatory context, terminology, and project delivery expectations.
• Ability to recognize business development opportunities during project delivery, ask effective discovery questions, document client needs, support follow-up strategies, and contribute to positioning Stantec for future Canadian work.
• Advanced proficiency with Microsoft Excel for data analysis, modeling, prioritization, and decision support.
• Proficiency with Microsoft PowerPoint, Word, and Adobe Acrobat Pro for professional client deliverables.
• Experience with one or more additional analytics or asset information tools, such as Power BI, Tableau, GIS, SQL, Access, Python, or R.
• Experience using GIS-supported field data collection, asset inventories, photographs, naming conventions, classification standards, and asset hierarchies to prepare reliable data for EAM/CMMS implementation is preferred.
• Familiarity with enterprise asset management, computerized maintenance management, enterprise resource planning, work management, and related business systems.

Education and Experience

• Bachelor's degree in Engineering, Business, Finance, Economics, Data Science, Information Systems, Public Administration, Asset Management, or a related discipline is required.
• 5 or more years of relevant post-undergraduate experience in project management, program delivery, asset management, infrastructure management, engineering, operations and maintenance, management consulting, technology consulting, financial analysis, or service with a utility or local government is preferred.
• Asset management or maintenance and reliability credentials, such as IAM Certificate or Diploma, Certified Asset Management Assessor, Certified Maintenance and Reliability Professional, or Certified Reliability Leader, are preferred; candidates without such a credential must be willing to obtain an applicable certification within a reasonable period after employment.
• Experience leading or substantially contributing to multidisciplinary projects that involve project management, program delivery, consulting, technology, operational improvement, infrastructure planning, asset management, and direct engagement with client executives, technical staff, operations and maintenance teams, vendors, and other stakeholders.
• Experience with utilities, water, wastewater, facilities, transportation, energy, industrial, government, or other capital-intensive organizations is preferred.
• Based in Canada, with demonstrated ability or strong interest in supporting U.S. client projects while actively helping grow, pursue, win, and deliver project management, consulting, technology, operational improvement, infrastructure planning, and asset management services for Canadian utilities, municipalities, agencies, and infrastructure owners.
• Demonstrated hands-on project management experience, including preparation and active management of scopes, schedules, budgets, staffing plans, meeting routines, action registers, client communications, risks, quality reviews, changes, and deliverables.
• Willingness to travel within Canada and to the United States as needed to support client relationships, project delivery, field activities, industry events, and team collaboration.
• Project Management Professional (PMP) certification or comparable demonstrated program and project leadership experience is strongly preferred.
• ScrumMaster certification is preferred; candidates without the certification must be willing to obtain it within a reasonable period after employment.
• Demonstrated industry involvement through publications, presentations, advisory groups, professional associations, or other thought leadership is preferred.

This description is not a comprehensive listing of activities, duties, or responsibilities that may be required of the employee. Other duties, responsibilities, and activities may be assigned or changed at any time with or without notice.

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