Hours of Work : Casual (Grand Manor)
The job responsibilities are as follows:
- Performing reception duties: redirecting incoming calls, handling deliveries, greeting/directing visitors/contractors, maintaining sign in/sign out log, and provide orientation training for relief Administrative Assistant.
- Maintaining and updating inventory lists of office and first aid supplies. Ensuring there is sufficient paper in photocopier.
- Providing administrative support to DAL Leadership in the completion of documentation, reporting, letters, etc. as required
- Date stamping and recording all received documents and distributing to all divisions.
- Maintaining a neat, clean, and orderly reception area at all times.
- Distributing incoming mail to applicable departments and preparing outgoing mail/documentation for delivery.
- Updating and distributing internal telephone and extension lists for all areas of Balwin Villa and update Balwin Villa staff in/out board on a daily basis
- Participating in committees as assigned.
- Maintaining and updating the filing of required documented from DAL Management ensuring confidentiality at all times. This is to be completed on a weekly basis.
Requirements:
- Working knowledge of Microsoft Office Products.
- Good planning and organizational skills.
- Effective communication and people skills.
- Certification in First Aid/CPR.
- Satisfactory criminal record check.
