Contract position (6+months rolling) | Based in Toronto, New York, or Austin
We’re offering an exciting opportunity for a Talent Operations Coordinator to join our People team on a contract basis. You’ll play a key role in creating a seamless experience for candidates, recruiters, and hiring teams while helping us improve the speed and efficiency of our hiring processes.
What you'll do:
- Own and manage interview scheduling in close partnership with our recruiters and hiring teams
- Communicate clearly with candidates throughout the process, ensuring they receive an exceptional experience
- Coordinate complex interview schedules across multiple stakeholders, locations, and time zones
- Participate in hiring kick-off calls and support recruiters throughout the recruitment process
- Maintain accurate and up-to-date information across our ATS and Talent Acquisition databases
- Advertise open positions and ensure job postings are accurate, consistent, and compliant
- Support initiatives that strengthen our employer brand
- Identify opportunities to improve hiring velocity by optimizing scheduling and operational processes
- Maintain strong data hygiene and identify opportunities for automation and greater efficiency
Interview Coordination and Candidate Experience
Talent Operations and Process Improvement
Who you are:
- Experience in an assistant, coordinator, or operational role within a fast-paced environment
- Good acumen with AI tooling and solutions
- Excellent organization and attention to detail, with experience managing multiple priorities and stakeholders
- The ability to prioritize effectively and create a structured weekly schedule
- Confidence using technology and digital tools; familiarity with job boards or applicant tracking systems would be an advantage
- Strong written and verbal communication skills, ideally developed in a customer- or candidate-facing role
- A commitment to consistently delivering an excellent experience
- An outgoing, enthusiastic, and adaptable approach
- Excitement about becoming a core member of a collaborative, high-performing team
How we work:
- Thrive Together: We can only win as a team. We are all founders and do the right thing for our peers, Pigment customers, partners, and the planet
- Never Settle: We aim to become the best at what we do by delivering with rigor and ambition every day. Delivering means building a passionate Pigment community
- Go for it: We are biased towards action. Every action leads to learning and these learnings get us one step closer to our mission
- Be real, be humble: We are generous with our feedback, open to change our views and we approach it with empathy knowing everyone is trying to do the best for Pigment
- Champion our Customers: We lead with empathy, solve what matters, and deliver clarity in a complex world to make our Customers heroes in their organisations
